Make a reservation
If you’ve already updated to the June 2018 version of Ascend, hopefully you’re taking advantages of the cool new features! If you aren’t on June 2018 yet, make sure to set aside some time outside of store hours to update. You should also take a few minutes right now to read this post and check out these important announcements!
User permission changes: There are two new user permissions for Reservations. Both are included in the Administrator and Manager permission templates. But they are not checked automatically with the June 2018 update. Head over to Database Explorer > Users and check these permissions for users who will be editing reservations.
- Reservations – Manage Rates lets you view and edit rental Rates,
- and Reservations-Override lets you edit the check-out and check-in date and times on a saved rental.
Make a Reservation: In the June 2018 version of Ascend, Rentals and reservations has been completely redone! Let’s run through the changes.
You can assign rental rates to your rental Collections to easily figure out rental prices based on what items a customer is renting and for how long. Each Rental Rate program can have multiple rate types attached – so one Rate program could have an Hourly, Daily, Weekly, and Monthly rate attached.
Then, when one item with that rate is added to a reservation, Ascend will automatically calculate the price as you update the reservation’s length.
Collections and Rental Products: Collections are the ‘container’ for all your Rental Products that connects those products to Rates. Rental Products are the individual UPCs that will be part of your rental fleet. Both Collections and Rental Products can be added under Database Explorer > Reservations.
The Reservations screen: After everything is set up, you can start scheduling Reservations! Head to Database Explorer > Reservations or select the Add Reservation tile (with the plus sign) to start a new reservation.
Use the filters and search bar on the left side of the Reservation window to find rental items that fit the customers’ needs. Simply select a tile to add that item to the reservation. Update the check-out and check-in dates/times at the top of the window. Then click Save or Save and Pay to record your changes.